20 February 2026·5 min read

How to Set Up QR Code Photo Sharing at Your Wedding: A Complete Guide

Step-by-step guide to setting up QR code photo sharing at your wedding. From creating the event to placing QR codes at your venue - everything you need for seamless guest photo collection.

how-toQR codewedding planning

QR code photo sharing has become the go-to method for collecting guest photos at weddings. It's fast, requires no app downloads, and works on any smartphone.

Here's a complete guide to setting it up - whether your wedding is next week or six months away.

Step 1: Create Your Event

Event name - "Priya & Rahul's Wedding" works great

Event date - set your wedding date

Ceremonies - add each ceremony separately (Mehendi, Sangeet, Wedding, Reception)

Each ceremony can have its own time window, so guests see the right one automatically.

Step 2: Customize Your Settings

Before sharing, configure a few things:

Photo limit per guest - 25 is a good default, but increase it for longer celebrations

Gallery access - choose when guests can see all photos (immediately, after event, or custom date)

Cover design - customize the entry screen guests see when they scan the QR

Step 3: Get Your QR Code

Your event gets a unique QR code and a short URL. Download the QR code in high resolution for printing.

Pro tips for QR code placement:

Print it on table cards at each guest's place setting

Display it on a welcome board at the entrance

Include it on the invitation card or wedding website

Place a standing frame near the dance floor

Add it to the bar counter (photos get more fun as the evening goes on)

Step 4: Brief Your Guests

The best results come when guests know what to expect. A few ways to spread the word:

WhatsApp message before the event: "We'd love your photos! Scan the QR code at the venue to share photos instantly - no app needed"

MC/DJ announcement during the event: "Take out your phones, scan the QR code on your table, and share your best moments with the couple"

Physical signage with a short, clear instruction: "Scan → Snap → Share"

Step 5: During the Event

Once guests start scanning:

Photos upload in real-time to your gallery

Each ceremony's photos stay organized automatically

You can monitor everything from the admin dashboard on your phone

What if the venue has poor internet? Candids stores photos on the guest's device first, then syncs when connectivity is available. No photos are lost to bad Wi-Fi.

Step 6: After the Wedding

Once the celebrations are done:

Download all photos as a ZIP from your admin dashboard

Share the gallery link with guests so they can see everyone else's photos

The gallery stays available for as long as you need it

How Many Photos Should You Expect?

Based on real Candids events:

Event Size	Expected Photos
50 guests	100–200 photos
150 guests	300–500 photos
300 guests	500–900 photos
500+ guests	800–1,500+ photos

The actual count depends on engagement - ceremony length, energy level, and how visible your QR codes are.

Common Questions

Do guests need to download an app? No. Candids works entirely in the browser. Guests scan the QR, enter their name, and start taking photos.

Can guests use their existing photos? They take photos directly through the Candids camera, which ensures consistent quality and prevents accidental uploads.

Is it free? The free tier supports up to 25 guests with 25 photos each - enough for intimate events. Larger weddings can choose from paid tiers.

What about privacy? Only the couple (admin) sees all photos by default. You can choose to let guests see their own photos, all photos, or keep the gallery locked until after the event.

Your wedding is one of the few times in life when hundreds of people you love are in the same place. Give them the easiest way possible to share what they see - you'll be grateful they did.